{"id":3834,"date":"2015-11-04T00:00:00","date_gmt":"2015-11-04T00:00:00","guid":{"rendered":"https:\/\/www.thepodcasthost.com\/our-privacy-policy\/"},"modified":"2026-01-30T06:23:09","modified_gmt":"2026-01-30T06:23:09","slug":"our-privacy-policy","status":"publish","type":"page","link":"https:\/\/www.thepodcasthost.com\/our-privacy-policy\/","title":{"rendered":"Our Privacy Policy"},"content":{"rendered":"\n<p><strong>The Podcast Host Ltd.<\/strong><\/p>\n\n\n\n<p><em>Last updated: January 2025<\/em><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-1-introduction\">1. Introduction<\/h2>\n\n\n\n<p>The Podcast Host Ltd. (&#8220;we&#8221;, &#8220;us&#8221;, &#8220;our&#8221;) is committed to protecting your privacy and handling your personal data responsibly. This privacy policy explains how we collect, use, store and protect your personal data when you use our website (thepodcasthost.com), our services, and our community platforms.<\/p>\n\n\n\n<p>We are the data controller responsible for your personal data. If you have any questions about this policy or how we handle your data, please contact us.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-contact-details\">Contact Details<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Company:<\/strong> The Podcast Host Ltd.<\/li>\n\n\n\n<li><strong>Company Number:<\/strong> SC515149<\/li>\n\n\n\n<li><strong>Registered Address:<\/strong> Stephens Street, Inverness, Scotland, IV2 3JP<\/li>\n\n\n\n<li><strong>Email:<\/strong> info@thepodcasthost.com<\/li>\n<\/ul>\n\n\n\n<p>This policy applies to data collected through thepodcasthost.com and related services including Podcraft Academy. For data collected through Alitu (alitu.com), please see the separate <a href=\"https:\/\/alitu.com\/privacy-policy\" target=\"_blank\" rel=\"noreferrer noopener\">Alitu Privacy Policy<\/a>.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-2-what-data-we-collect\">2. What Data We Collect<\/h2>\n\n\n\n<p>We collect and process the following categories of personal data:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-account-and-contact-data\">Account and Contact Data<\/h3>\n\n\n\n<p>When you sign up for our services, purchase products, or contact us, we collect: name, email address, billing address (for purchases), and any information you provide in communications with us.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-payment-data\">Payment Data<\/h3>\n\n\n\n<p>When you make purchases, our payment processor (Stripe) collects payment card details on our behalf. We do not store your full card details on our systems \u2014 only transaction records and the last four digits for reference.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-newsletter-and-email-data\">Newsletter and Email Data<\/h3>\n\n\n\n<p>When you subscribe to our newsletters (Podcast Pointers, Perspectives) or email courses, we collect your email address and any optional information you provide (such as your name). We also collect data about how you interact with our emails (opens, clicks).<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-community-and-academy-data\">Community and Academy Data<\/h3>\n\n\n\n<p>If you join Podcraft Academy or our community spaces, we collect: your profile information, posts and comments you make, content you submit for feedback (including audio files), and your activity within the community.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-coaching-and-services-data\">Coaching and Services Data<\/h3>\n\n\n\n<p>If you use our coaching services, we collect: session notes, any recordings made (with your consent), goals and business information you share with us, and communication history.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-technical-and-usage-data\">Technical and Usage Data<\/h3>\n\n\n\n<p>When you visit our website, we automatically collect: IP address, browser type and version, device information, pages visited and time spent, referral source, and general location (country\/region).<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-3-how-we-use-your-data-and-legal-basis\">3. How We Use Your Data and Legal Basis<\/h2>\n\n\n\n<p>We only process your personal data when we have a valid legal basis to do so: <\/p>\n\n\n\n<table> <thead> <tr> <th>Purpose<\/th> <th>Data Used<\/th> <th>Legal Basis<\/th> <\/tr> <\/thead> <tbody> <tr> <td>Providing our services (Academy, courses, coaching)<\/td> <td>Account data, payment data, content you submit<\/td> <td>Contract<\/td> <\/tr> <tr> <td>Processing payments<\/td> <td>Payment data, billing address<\/td> <td>Contract<\/td> <\/tr> <tr> <td>Sending newsletters and marketing emails<\/td> <td>Email address, name, engagement data<\/td> <td>Consent<\/td> <\/tr> <tr> <td>Responding to enquiries<\/td> <td>Contact data, communication content<\/td> <td>Legitimate Interest<\/td> <\/tr> <tr> <td>Website analytics and improvement<\/td> <td>Technical and usage data<\/td> <td>Legitimate Interest \/ Consent<\/td> <\/tr> <tr> <td>Maintaining records for tax\/legal purposes<\/td> <td>Transaction records, invoices<\/td> <td>Legal Obligation<\/td> <\/tr> <\/tbody> <\/table>\n\n\n\n<p>Where we rely on legitimate interest, we have assessed that our interests do not override your rights. You can object to processing based on legitimate interest by contacting us.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-4-who-we-share-your-data-with\">4. Who We Share Your Data With<\/h2>\n\n\n\n<p>We share your personal data with the following categories of third-party service providers who process data on our behalf: <\/p>\n\n\n\n<table> <thead> <tr> <th>Provider<\/th> <th>Purpose<\/th> <th>Location<\/th> <\/tr> <\/thead> <tbody> <tr> <td>Stripe<\/td> <td>Payment processing<\/td> <td>USA<\/td> <\/tr> <tr> <td>ConvertKit<\/td> <td>Email newsletters and marketing automation<\/td> <td>USA<\/td> <\/tr> <tr> <td>Circle<\/td> <td>Community platform for Podcraft Academy<\/td> <td>USA<\/td> <\/tr> <tr> <td>Google (Analytics, Workspace)<\/td> <td>Website analytics, email, video calls<\/td> <td>USA<\/td> <\/tr> <tr> <td>Fathom Analytics<\/td> <td>Privacy-focused website analytics<\/td> <td>Canada\/EU<\/td> <\/tr> <tr> <td>Typeform<\/td> <td>Contact forms<\/td> <td>Spain (EU)<\/td> <\/tr> <tr> <td>Zapier<\/td> <td>Workflow automation between services<\/td> <td>USA<\/td> <\/tr> <\/tbody> <\/table>\n\n\n\n<p>All third-party processors are contractually required to protect your data and only process it according to our instructions. We have Data Processing Agreements in place with all processors.<\/p>\n\n\n\n<p>We do not sell your personal data to third parties, and we do not share your data with third parties for their own marketing purposes.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-5-international-data-transfers\">5. International Data Transfers<\/h2>\n\n\n\n<p>Some of our service providers are located in the United States. When we transfer your personal data outside the UK, we ensure appropriate safeguards are in place.<\/p>\n\n\n\n<p>For US-based providers, we rely on Standard Contractual Clauses (SCCs) approved by the UK Government, along with the UK International Data Transfer Addendum where applicable. These contracts ensure your data receives equivalent protection to that provided under UK law.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-6-how-long-we-keep-your-data\">6. How Long We Keep Your Data<\/h2>\n\n\n\n<p>We retain your personal data only for as long as necessary for the purposes for which it was collected:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Newsletter subscribers:<\/strong> Until you unsubscribe, and then deleted upon request.<\/li>\n\n\n\n<li><strong>Academy\/community members:<\/strong> For the duration of your membership, and then deleted upon request.<\/li>\n\n\n\n<li><strong>Coaching clients:<\/strong> For the duration of our engagement, and then deleted upon request.<\/li>\n\n\n\n<li><strong>Payment records:<\/strong> 7 years from the date of transaction (required by UK tax law).<\/li>\n\n\n\n<li><strong>Website analytics:<\/strong> Aggregated data only; no personal data retained long-term.<\/li>\n<\/ul>\n\n\n\n<p>If you request deletion of your data, we will do so within 30 days, except where we are legally required to retain certain records.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-7-your-rights\">7. Your Rights<\/h2>\n\n\n\n<p>Under UK data protection law (UK GDPR), you have the following rights:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Right of Access:<\/strong> You can request a copy of the personal data we hold about you.<\/li>\n\n\n\n<li><strong>Right to Rectification:<\/strong> You can ask us to correct inaccurate or incomplete data.<\/li>\n\n\n\n<li><strong>Right to Erasure:<\/strong> You can ask us to delete your personal data (subject to legal retention requirements).<\/li>\n\n\n\n<li><strong>Right to Restrict Processing:<\/strong> You can ask us to limit how we use your data.<\/li>\n\n\n\n<li><strong>Right to Data Portability:<\/strong> You can request your data in a portable, machine-readable format.<\/li>\n\n\n\n<li><strong>Right to Object:<\/strong> You can object to processing based on legitimate interest.<\/li>\n\n\n\n<li><strong>Right to Withdraw Consent:<\/strong> Where processing is based on consent, you can withdraw it at any time.<\/li>\n<\/ul>\n\n\n\n<p>To exercise any of these rights, please email us at info@thepodcasthost.com. We will respond within one month.<\/p>\n\n\n\n<p>You also have the right to lodge a complaint with the Information Commissioner&#8217;s Office (ICO) at <a href=\"https:\/\/ico.org.uk\/\">ico.org.uk<\/a> if you are unhappy with how we have handled your data. We would appreciate the opportunity to address your concerns first.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-8-cookies\">8. Cookies<\/h2>\n\n\n\n<p>Our website uses cookies to improve your experience and analyse site usage. We use:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Essential cookies:<\/strong> Required for the website to function properly.<\/li>\n\n\n\n<li><strong>Analytics cookies:<\/strong> Help us understand how visitors use our site (Google Analytics, Fathom).<\/li>\n\n\n\n<li><strong>Marketing cookies:<\/strong> Used to deliver relevant advertising (only with your consent).<\/li>\n<\/ul>\n\n\n\n<p>You can control cookies through your browser settings. For more details, see our <a href=\"https:\/\/alitu.com\/cookie-policy\" target=\"_blank\" rel=\"noreferrer noopener\">Cookie Policy<\/a>.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-9-marketing-communications\">9. Marketing Communications<\/h2>\n\n\n\n<p>We will only send you marketing emails if you have opted in to receive them. Every marketing email includes an unsubscribe link, and you can opt out at any time.<\/p>\n\n\n\n<p>Opting out of marketing does not affect essential service communications (such as purchase confirmations or account notifications).<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-10-children-s-privacy\">10. Children&#8217;s Privacy<\/h2>\n\n\n\n<p>Our services are not directed at children under 13 years of age. We do not knowingly collect personal data from children under 13. If you believe we have collected data from a child under 13, please contact us immediately.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-11-links-to-other-websites\">11. Links to Other Websites<\/h2>\n\n\n\n<p>Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to read the privacy policy of any website you visit.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-12-changes-to-this-policy\">12. Changes to This Policy<\/h2>\n\n\n\n<p>We may update this privacy policy from time to time. We will notify you of significant changes by posting a notice on our website or by email. The &#8220;Last updated&#8221; date at the top of this policy indicates when it was last revised.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-13-contact-us\">13. Contact Us<\/h2>\n\n\n\n<p>If you have any questions about this privacy policy, or wish to exercise your data protection rights, please contact us:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Email:<\/strong> info@thepodcasthost.com<\/li>\n\n\n\n<li><strong>Post:<\/strong> The Podcast Host Ltd., Stephens Street, Inverness, Scotland, IV2 3JP<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The Podcast Host Ltd. Last updated: January 2025 1. Introduction The Podcast Host Ltd. (&#8220;we&#8221;, &#8220;us&#8221;, &#8220;our&#8221;) is committed to protecting your privacy and handling your personal data responsibly. This privacy policy explains how we collect, use, store and protect your personal data when you use our website (thepodcasthost.com), our services, and our community platforms.<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"open","template":"","meta":{"_acf_changed":false,"om_disable_all_campaigns":false,"inline_featured_image":false,"_uag_custom_page_level_css":"","footnotes":""},"coauthors":[11637],"class_list":["post-3834","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.0) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Our Privacy Policy<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.thepodcasthost.com\/our-privacy-policy\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Our Privacy Policy\" \/>\n<meta property=\"og:description\" content=\"The Podcast Host Ltd. 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